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COVID-19 University Event Registration Information

Nationally, COVID-19, cases, hospitalizations, and deaths have declined over 80% since January 2022. As we transition from a pandemic to an endemic phase, there are tools that can help ensure a safe return to more normal operations.

We continue to rely on layers of protection (including vaccination, masking, etc.) to mitigate the transmission of COVID-19 on campus. The UIC measures and guidance for university events outlined below allows members of our community to assess their own comfort and ability to participate in these activities, while ensuring that our Contact Tracing teams have the best information available to follow-up with identified cases on campus.

In-person, university-sponsored extracurricular activities (on or off campus) that bring together individuals outside of their primary job responsibilities or duties should continue to be registered in advance. Participation in social events remains a personal choice and should not be considered compulsory.

All UIC events must follow the guidelines listed below.
To register your event, please complete the form at the bottom of this page.

Guidance:

  • Stay home and do not come to campus or events if you are ill or have  COVID-19 symptoms. This continues to be the first and most important safety measure to maintain a healthy and safe campus environment.
  • The risk of severe infection with COVID-19 can be mitigated by vaccination and treatment.
  • Risk awareness should be provided to participants. Unmasked activities are currently a risk for transmitting and acquiring COVID-19.
  • Masking is encouraged for all UIC sponsored events. Masks are still very effective in protecting you from infection and are encouraged as needed. Updated masking requirements for non-clinical campus spaces were effective, February 17, 2023.
  • Events that include eating and drinking must provide seating areas for individuals eating to unmask at a distance.

Please email COVIDEVENTPLAN@uic.edu with additional questions or information about event authorizations.

Please note that this events policy is subject to change based upon any continued developments in federal, state or local guidance (Updated: 2/21/23).

Event Registration or Review Process Heading link

EHSO Pre-Approval Requirements: Any event that requests deviations from the guidelines below must submit a safety plan for review and approval by the Environmental Health & Safety Office (EHSO) at least one (1) week in advance of the event. For these events, please complete the form at the bottom of the page.

COVID-19 University Events Guidance Overview Heading link

Updated on 2/21/23

Assemble Your Event Safety Plan Heading link

Any event that requests deviations from the guidelines above must submit a safety plan for review and approval by the Environmental Health & Safety Office (EHSO) at least one (1) week in advance of the event.

  • Event date, duration, frequency, proposed location, and expected number of attendees, purpose of the event/gathering
  • If the event will be located indoors or outside, or involving a tent.
  • If the event involves food or beverage and how it will be served.
  • Proposed layout of the event showing locations of tables, where attendees will sit or stand, and hand sanitizer locations
  • How the safety plan will be monitored and ensured
  • How you intend to screen attendees to the event.
Download a sample event safety plan template here

COVID-19 University Events Approval Form Heading link

Please complete the form below to register a university event.