COVID-19 University Event Registration Information

UIC must continue to monitor events and ensure that all event plans meet the current, appropriate safety guidance.  In-person, university-sponsored extracurricular activities (on or off campus) that bring together individuals outside of their primary job responsibilities or duties should be registered in advance. All UIC events must follow the guidelines listed below. To register your event, please complete the form at the bottom of this page.

EHSO Pre-Approval Requirements: Any event with over 100 attendees OR any event that requests deviations from the guidelines below must submit a safety plan for review and approval by the Environmental Health & Safety Office (EHSO) at least one week in advance of the event. For these events please complete the form at the bottom of the page and then submit your request also to health-safety@uic.edu.

In accordance with the Chicago Department of Public Health's (CDPH) Public Gatherings Guidance (from July 14, 2021) it is required that event organizers ask attendees to be vaccinated against COVID-19 or have a negative COVID-19 test no more than 72 hours prior to attending. To create a safer event, CDPH recommends checking documentation of vaccination or negative test status." UIC is adopting these recommendations for all events.

The recent CDC recommendation for vaccinated individuals is: "to maximize protection from the Delta variant and prevent the possibility of spreading it to others, wear a mask indoors in public if you are in an area of substantial or high transmission."  (https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html). Eating and drinking with others outside your household are among the highest risk activities for COVID-19 transmission.

Please email COVIDEVENTPLAN@uic.edu with additional questions or information about event authorizations.

Please note that this events policy is subject to change based upon any continued developments in federal, state or local guidance (Updated: 8/6/21).

Event Registration or Review Process

COVID-19 University Events Guidance Overview

Updated on:  August 6, 2021

Assemble Your Event Safety Plan

Any event with over 100 attendees OR that requests deviations from the guidelines should submit a safety plan as outlined below.

  • Event date, duration, frequency, proposed location, and expected number of attendees, purpose of the event/gathering
  • If the event will be located indoors or outside, or involving a tent.
  • If the event involves food or beverage and how it will be served.
  • Proposed layout of the event showing locations of tables, where attendees will sit or stand, and hand sanitizer locations
  • How the safety plan will be monitored and ensured
  • How you intend to screen attendees to the event.
Download a sample event safety plan template here

COVID-19 University Events Approval Form

Please complete the form below to register a university event.