COVID-19 University Event Registration Information

UIC continues events and ensure that all event plans meet the current, appropriate safety guidance.  UIC encourages units to resume pre-pandemic events. In-person, university-sponsored extracurricular activities (on or off campus) that bring together individuals outside of their primary job responsibilities or duties should be registered in advance. Participation in social events remain a personal choice and should not be considered compulsory. All UIC events must follow the guidelines listed below. To register your event, please complete the form at the bottom of this page.

EHSO Pre-Approval Requirements: Any event with over 100 attendees OR any event that requests deviations from the guidelines below must submit a safety plan for review and approval by the Environmental Health & Safety Office (EHSO) at least one (1) week in advance of the event. For these events please complete the form at the bottom of the page.

Recognizing the significantly high vaccination disclosure rates among our UIC community, the university continues to revise the guidance and requirements for university-sponsored events. However, eating and drinking with others outside your household or immediate regular social network are among the highest risk activities for COVID-19 transmission.

Please email with additional questions or information about event authorizations.

Please note that this events policy is subject to change based upon any continued developments in federal, state or local guidance (Updated: 11/9/21).

Event Registration or Review Process

COVID-19 University Events Guidance Overview

Updated on:  November 9, 2021

Assemble Your Event Safety Plan

Any event with over 100 attendees OR that requests deviations from the guidelines should submit a safety plan as outlined below.

  • Event date, duration, frequency, proposed location, and expected number of attendees, purpose of the event/gathering
  • If the event will be located indoors or outside, or involving a tent.
  • If the event involves food or beverage and how it will be served.
  • Proposed layout of the event showing locations of tables, where attendees will sit or stand, and hand sanitizer locations
  • How the safety plan will be monitored and ensured
  • How you intend to screen attendees to the event.
Download a sample event safety plan template here

COVID-19 University Events Approval Form

Please complete the form below to register a university event.