Odeh Center Event and Programming Request Form Odeh Center Event & Meeting Request Form Copy link Step 1 of 4 0% Thank you for your interest in hosting an event or programming at the Odehmenan Health Equity Center (Odeh Center). In order for us to better support our health sciences community in their health equity efforts, we have provided this event/programming request form for interested groups to submit their idea to the Odeh Center team for review. If you’re interested in reserving the space for smaller meetings or studying (8 people and under), please fill out the Odeh Center Meeting and Study Request Form. The Odeh Center Spring 2025 hours are 9-5pm Mon-Fri. You can request the Center for after hours (5pm-8pm) Mondays & Thursdays during Spring 2025. The Odeh Center's maximum seating accommodation is 50. The maximum accommodation for a seat with a table (a plated meal) is 38. Food at Odeh Center programs or events will be limited. Approval will be determined through review of this request. Please allow us 5 business days to process your request. You will receive an email from the Odeh Center team confirming whether the request was approved. If your request is denied, we will share more details in that e-mail. For additional questions, please email odehcenter@uic.edu. Please read the following before submitting an event or programming request. Please only complete one submission per request:1. Purpose: The purpose of the Odeh Center is to help cultivate community for students, staff, faculty, alumni and neighborhood partners. This is done through education, affinity groups, events, dialogues and advocacy. Thus, we will be opening the space for people from within and outside of UIC/UI Health to submit an event/programming request, and will also leave substantial time in the calendar for the space to be open to all to build community and foster this sense of belonging and partnership through studying, working groups, and casual engagement. 2. Adherence to our Community Agreements: All events or programming hosted at the Odeh Health Equity Center must adhere to the outlined Community Agreements. This includes but is not limited to, respecting the designated event timeline, adhering to noise level considerations, and complying with any safety protocols in place. Failure for you or your guests to follow these rules of engagement may result in consequences, including the cancellation of the program/meeting. 3. Submit form with three weeks notice: The Odeh Center fills up quickly with programming. We also intentionally leave time for guests to use the space for studying, working, and community building. To receive full consideration with your request, please submit your form at least three weeks before your intended event/program date. 4. Room reservation timing will be allotted according to the following: Meetings without food: we will hold half hour before, half an hour after for set-up needs; meetings with food (with approved food request by the Odeh Team): we will hold 1 hour before, 1 hour after for catering purposes; all events or programming (with approved food request by the Odeh team and without food) - we will hold half an hour before, half an hour after for set-up needs. 5. Cleaning and organizing: Organizations and individuals are responsible for maintaining a clean and organized space throughout the event/program. This includes promptly cleaning any mess generated during the event and ensuring that all equipment, materials, or food brought in are removed upon the event/program conclusion. 6. Tech: Members of your own reservation team are in charge of your own tech set up and administration. You will be provided with the standard operating procedures manual that the Odeh Center has available at the front desk to set up the tech for your event. 7. Exclusive usage of the center space: No organization other than the one that made the initial event request is permitted to use the requested space. This policy ensures that the reserved space is dedicated solely to the approved event and prevents scheduling conflicts or unauthorized use. 8. Damages or misappropriation: The organization and the person submitting the event request are accountable for any damages or misappropriation caused by guests or non-member attendees. 9. Illness: If you are sick or experiencing a fever, please stay home to prioritize your well-being and prevent the potential spread of illness to others in our community. 10. Cancelation policy: In the event that the Odeh Health Equity Center needs to cancel a scheduled event or program, participants will be notified as soon as possible via email, phone, or other communication channels. Efforts will be made to reschedule the event at a convenient time for all participants.I agree with the above Event/Programming Logistics, Guidelines, & Responsibilities for the Odeh Center(Required) Yes, I Agree Organizer/Contact Person:(Required) First Last Email(Required) Enter Email Confirm Email Phone(Required)Please Select Which Most Applies to You(Required) Community Partner UIC Alumnus UIC Faculty UIC Staff/Administration UIC Student Other Affiliation(Required)Select one...Centers for Cultural Understanding and Social ChangeCollege or SchoolLibrary of Health SciencesOffice of Diversity, Equity, & EngagementOffice of Vice Chancellor of Health AffairsOther UIC School/College/UnitPlease specify which UIC Center you are affiliated with(Required) If "Other", please specify:(Required) If "College or School", Please specify:(Required) College of Applied Health Sciences College of Dentistry College of Medicine College of Nursing College of Pharmacy Jane Addams College of Social Work School of Public Health SchoolCollege/Unit from East Side of Campus If you are a Student Organization in the UIC Health Sciences, please specify: If a School/College/Program/Unit from East Side of Campus, please share your designation:(Required) Collaborators/Partners: Please list your community organization (if you are a community partner) or community organization you are partnering with, if any: Have you or anyone in your group reserved the space before?(Required) Yes No When was the last time you or anyone in your group reserved this space?(Required) Event/Program Type(Required) Faciliation Lecture Panel Training Workshop Other Proposed Event/Program Date:(Required)Note: The Odeh Center fills up quickly with programming. To receive full consideration with your request, please submit your form at least three weeks before your intended event/program date. Programming/Meeting Time:(Required)Note: The Odeh Center is available from 9am to 5pm Monday through Friday Spring 2025. You can request the Center for after hour events on Monday & Thursday from 5pm to 8pm for Spring 2025. Our last day operating the Odeh Center in person will be Friday, May 9th. Please review the Library of the Health Sciences hours of operation. Proposed Event/Program Title:(Required) Mission alignment: How does your group's proposed event/program align with the Odeh Center's mission of pursuing and advancing health equity? (3-5 sentences)(Required)Please refer to Odeh Center's Mission Statement.What is the Goal of this Event/Program? (1-2 sentences)(Required)Please select what audience members would likely be present for this session:(Required) Clinicians Community Members Doctoral/postdoctoral Students Faculty Graduate Students Researchers Staff/Administrators Undergraduate Students Other If "Other", please describe:(Required) Specific room reservation: (Capacity listed is for seats available)(Required)Note: Click photo to select that room; multiple rooms may be selected. Odeh Center: Classroom (220) - Open style configuration with table seating in the middle and facing the window. Tech: Multiple TVs, microphones, cameras, speakers, laptop, and Zoom capabilities. (Capacity: 38 people with tables as shown; 50 people with theater-style seating) Odeh Center: Conference Table (220) - Open space. Tech: TV, camera, speaker, Zoom capabilities. (Capacity: 8 people) Odeh Study Pod (220 CU1 & 220 CU2) - Partially closed space. No tech. (Capacity: 4 people) Please note: There are 2 Odeh Study Pods. Odeh Meeting Room (219) - Closed door space. Tech: TV, camera, speaker, Zoom capabilities. (Capacity: 8 people) Odeh Study Room (217A) - Closed door space. No tech. (Capacity: 4 people) Select the tech equipment needed for this programming/meeting:(Required) Microphone(s) Speaker(s) TV(s) Camera(s) Apple adapter Zoom None NOTE: Be sure to schedule your Zoom meeting and be prepared to enter the Meeting ID & Passcode in the Odeh Center.Event/Program format:(Required) Hybrid In-person Virtual Recorded/Recording For in person or hybrid, how many audience members do you anticipate being in physical attendance for this session?(Required)Note: The Odeh Center's seating maximum is 50.Please enter a number from 0 to 50.Outline your plan for how attendees will register or RSVP for the event/program, including any online registration forms or processes:(Required)Can other rooms/spaces in the Odeh Center be used during your event/program?(Required)For example, if you are reserving the Odeh Conference Table, can other people be in the Odeh Study Pods? Yes No Is continuing Education Credit (CME, CEU) offered?(Required) Yes No Not all events require food. Would you like to provide food at your event/program?(Required) Yes No If so, please list the name, email, and phone number of the person responsible for picking up/setting up/and cleaning up the food:(Required) Outline your plan for promoting the event/program, including marketing strategies, social media promotion, and any other promotional activities:(Required)Do you want the Odeh Center team to give a brief (~5 minutes) introduction to the space at the beginning of your event/program?(Required) Yes No Has the Odeh Center already agreed to sponsor this event/program?(Required) Yes No Please provide data, documents and/or research, if any, on this topic that has been compiled that you want to share with the Odeh Center team.For example: surveys indicating this is a need, presentations done on this topic in the past, research conducted on this topic, etc.Max. file size: 15 MB.If any, please provide additional information this form has not already covered about this proposed event/program?